How to Apply? – Tech4Health Foundation

Application Process

The application for IEC review can be submitted through a registration form. Kindly submit the application from here, complete all the relevant documents, submit it in the pdf format and send to the following email address: iec@tech4health.org.in.

Following your email, you will receive an acknowledgement email from the Tech4Health Foundation’s IEC team with instructions on paying the relevant application fee.

Steps for application procedure:

Please begin by filling out the registration form.
Upon registration, you will receive an email from iec@tech4health.org.in containing the Application Docket file.
Kindly complete all the relevant documents included in the docket, compile them into a single PDF file, and submit it via email to iec@tech4health.org.in.
Once your application is received, the T4H Ethics Committee will contact you with further instructions regarding the next steps.

Documents Required

S.No	Documents
1	Cover letter to the Member Secretary
2	Application form for initial review
3	Proforma
4	Case report forms
5	Survey tools
6	Follow-up cards
7	Permission of using copyrighted proforma/ questionnaire
8	Complete protocol
9	CVs of all the investigators with relevant publications in the last five years
10	Informed consent document (ICD) in English as well as local language(s) (please refer to Annexure 3 of Tech4Health Foundation's SOP)
11	Case record form/questionnaire
12	In case of HIV testing/genetic screening, pre-test and post-test counselling forms
13	Recruitment procedures: advertisement, notices, if applicable
14	Patient instruction card, diary, etc., if applicable
15	Investigator’s brochure (as applicable for drug/biologicals/device trials)
16	Details of the funding agency or sponsor and allocation of funds, if applicable
17	A statement on CoI (Conflict of Interest), if there isn’t any conflict, it should state so in the CoI
18	GCP training certificate (preferably within the last five years) of investigators (in case of sponsored clinical trials)
19	Any other evidence relevant for research ethics, if applicable
20	List of all ongoing research studies under the PI supervision, if applicable
21	Undertaking with signatures of investigators
22	Regulatory permissions, as applicable
23	Relevant administrative approval(s)
24	MoU in cases of studies involving collaborations with other institutions, if applicable
25	Clinical trial agreement between the investigator and sponsors of the study, if applicable
26	Insurance policy, if applicable

Application fee

Sponsored projects:

INR 50,000 for national funded study
INR 60,000 for international funded study
INR 80,000 for clinical trial projects sponsored by pharma companies
INR 30,000 for students
INR 5,000 for project extension fee
INR 5,000 for project amendment fee

Non-sponsored projects:

INR 40,000 for professionals
INR 20,000 for students
INR 2,500 for project extension fee
INR 2,500 for project amendment fee

Please note that 18% GST is not included, and it should be paid over and above the mentioned IEC base fee. Furthermore, the applicant would be charged 25% more than the base IEC fee to fulfil an expedited review request.

Application Review Timelines

The IEC meets on as needed-basis to review all the submitted applications. Following the meeting, the IEC approval letter is provided to the applicant within two-three weeks.